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Lack of visibility, unbalanced stock levels, unexpected shortages…
Managing inventory in a fast-paced environment like the hospitality industry can quickly become a challenge. Too often, teams face excess inventory that ties up capital or, conversely, stockouts that directly impact service and the customer experience. Between ordering errors, unexplained discrepancies, and replenishment delays, maintaining full control over operations can be difficult. That’s why we’ve developed an integrated system that optimizes every order and requisition, ensuring proactive management and complete traceability.
Optimized Order and Requisition Management via an Integrated and Secure System
Managers can define authorized products for each establishment and assign them a target stock level (PAR). The maximum PAR is already in place, and starting next April, we will introduce the minimum PAR to ensure a basic stock level. This proactive management helps prevent excessive ordering and maintains a balanced inventory.
If an essential product is missing in the restaurant, your staff can react quickly thanks to our requisition tool. Employees can easily order or transfer missing products from one point of sale to another. Additionally, managers are automatically notified in real-time of any variance or operational anomaly, ensuring smooth management and total inventory control.
Moreover, our system provides clear visibility of inventory movements, with employee-level tracking, as each request is digitized and traceable. A chatbox is also available, facilitating instant communication between teams for smoother requisition and order management. If there is any doubt or question, employees can communicate directly with managers via this interface.
Our dashboards offer an overview of inventory in real-time, allowing you to quickly spot missing products, whether due to theft or breakage. By comparing sales with replenishment requests, you can identify discrepancies as soon as they occur. Variances are displayed the same day, enabling you to take proactive action to anticipate and correct any issues before they affect your operations.
Product Approval: By Point of Sale to Avoid Product Crossovers and Confusion
Have you ever been concerned about the risk of product interference? To prevent crossovers between products from different departments in each establishment, our system offers product approval by point of sale. Each point of sale has exclusive access to the products assigned to it, eliminating any confusion. This precise segmentation ensures that each restaurant only uses the products available in its inventory, tailored to its specific needs.
Requisition Approval: Human Intervention Remains Essential, and While Optional, Manager Review Can Be a Valuable Asset
We understand that AI in operations can elicit mixed opinions, especially regarding concerns about replacing human labor. We want to reassure you that Alfred’s goal is not to replace your employees' work, but to support and optimize your staff's operations so you can focus on what truly matters.
To ensure the security and accuracy of orders, each requisition can be approved by a manager through the platform. This validation step, while optional, can be implemented as a standard operating procedure (SOP) if you wish to add an additional layer of verification. It includes a confirmation message, ensuring that all requests are carefully reviewed and meet specific needs. Each request goes through an "awaiting" status and must be validated by a manager before processing, thus guaranteeing human verification before any supplies are made.
Our order and requisition management system provides you with a complete, simple, and flexible solution to optimize your operations, strengthen inventory control, and facilitate communication between teams.
